7. Delete and Restore Documents

Docs allows you to delete files or specific versions when they are no longer needed.

Deleted files are moved to Trash, where they can be restored within a limited time.


In this article

Delete a file

Deleting a file removes the file and all of its versions.

To delete a file:

  1. Select the file.
  2. Click Delete.
  3. Confirm the action.

The file will be moved to Trash.

Delete a version

If a file has multiple versions, you can delete specific versions.

To delete a version:

  1. Open the file.
  2. View the version list.
  3. Select the version you want to remove.
  4. Click Delete version.

Deleting a version permanently removes that version.

Deleted versions do not appear in Trash.

Trash retention

Files moved to Trash are kept for 30 days.

After 30 days, they are permanently deleted and cannot be recovered.

Restore files from Trash

You can restore deleted files before they are permanently removed.

To restore a file:

  1. Open Trash.
  2. Select the file.
  3. Click Restore. (Web App only)

The file will return to its original location with all versions restored.

Important notes

  • Deleting a version permanently removes that version.
  • Deleting a file moves the entire file to Trash.
  • Restoring a file restores all versions.