1.1 Create and track Progress Activities

Progress helps teams record and track jobsite activity updates in one place.


Use Progress to show what work was planned, how much was completed, what the site looked like, and who submitted each update. This keeps project progress records inside GoBuid instead of only relying on verbal updates, chat messages, or separate spreadsheets.


In this article



Activity vs Progress Update

Progress uses two main record types: Progress Activity and Progress Update.


A Progress Activity is the work item you want to track. It includes the activity name, target quantity, unit, start date, and end date.


A Progress Update is a record added under an activity. It shows what was completed at a specific time, including completed quantity, photos, notes, comments, and update history.


Example:


  • Progress Activity: Concrete casting, target quantity 100 m3.
  • Progress Update: 30 m3 completed today, with site photos and notes.

Create the activity first. Then add progress updates whenever work is completed or new site information needs to be recorded.



Who usually uses Progress?

Progress is usually used by site supervisors, project managers, site engineers, and team members responsible for tracking jobsite work.


Common use cases include:


  • setting up planned work items
  • updating completed quantities from the field
  • adding site photos and notes
  • reviewing progress with the team
  • checking update history
  • creating follow-up To-Dos when an issue needs action


Create a Progress Activity

To create a Progress Activity:


  1. Open a project.
  2. Go to Project -> Progress.
  3. Select Add Activity.
  4. Enter the activity details:
    • Activity name
    • Target quantity
    • Unit
    • Start date
    • End date
    • Location, if needed
  5. Save the activity.

The activity becomes the base record for future progress updates. Without an activity, the team cannot record progress for that piece of work.




Log a Progress Update

After an activity is created, you can add progress updates to record completed work.


To log a progress update:


  1. Open the project.
  2. Go to Project -> Progress.
  3. Select the activity you want to update.
  4. Select Add Update.
  5. Enter the update details:
    • Completed quantity
    • Photos
    • Notes
  6. Save or submit the update.

Use photos to show site condition and notes to explain what was completed, delayed, blocked, or needs attention.




Review comments and update history

Progress keeps each activity’s updates in one place so the team can review what changed over time.


Use comments to:


  • ask questions about an update
  • add extra context
  • confirm site condition
  • discuss follow-up work

Use update history to check:


  • which updates were submitted
  • who submitted each update
  • when each update was submitted
  • how the activity changed over time

This is useful when reviewing project progress, checking record completeness, or understanding why progress changed.



Turn issues into follow-up To-Dos

If a progress update shows an issue or next action, create a To-Do to track the follow-up work.


For example, you may create a To-Do when:


  • work is blocked
  • a defect needs correction
  • materials are missing
  • another team needs to take action
  • the update requires manager review

To-Dos help move progress review into clear ownership and action tracking.


For more details, see the Tasks & Workflows articles.



Typical workflow

A common Progress workflow looks like this:


  1. Open a project.
  2. Go to Project -> Progress.
  3. Create a Progress Activity.
  4. Set the target quantity, unit, start date, and end date.
  5. Add a Progress Update when work is completed.
  6. Add completed quantity, photos, and notes.
  7. Review the update with team comments.
  8. Check update history when needed.
  9. Create a follow-up To-Do if the update requires action.

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